The operating problem
Month-end close slows down when QBO records, bank activity, invoices, payroll files, and client questions live in different places.
Solution Playbook
QBO close and reconciliation
Use QuickBooks Online as the source ledger while OpenTeam assembles close packets, reconciles records, and prepares accountant review queues.
Close packet
prepared from QBO records, bank or card activity, invoices, payroll exports, and source files
5
systems and data sources in the playbook
6
repeatable workflow steps before approval
4
control points for human review
Customer profile
Who this is for.
Accounting firms, controllers, and operators who close books across invoices, expenses, payments, payroll exports, and client files.
The OpenTeam outcome
OpenTeam prepares reconciliation differences, close notes, supporting files, and accountant approval questions in one workspace.
Connected systems
What OpenTeam connects for this workflow.
Available connectors and built-on-request integrations are separated on purpose, so customers can see the current starting point and the custom scope for rollout.
3 Available 2 Built on request
QuickBooks Online
AvailableChart of accounts, customers, vendors, invoices, expenses, estimates, and payments.
Bank and credit card feed
Built on requestStatement, feed, or CSV records for reconciliation and unresolved difference checks.
Invoice and receipt files
AvailableShared client folders, bills, receipts, payroll support, and close evidence.
Payroll or export files
Built on requestPayroll summaries, journal exports, and third-party close support files.
Stripe
AvailablePayments, payouts, invoices, customers, and fee support for revenue reconciliation.
Daily workflow
How the work runs.
These are the repeatable steps a customer can turn into a Team workflow, skill, or managed review process.
01
Pull close context
Collect QBO company data, chart of accounts, transactions, invoices, expenses, payments, and supporting folders.
02
Find reconciliation differences
Compare ledger activity with bank, credit card, payment, invoice, and payroll exports to isolate mismatches.
03
Prepare journal support
Draft the explanation and source evidence for proposed accruals, reclasses, corrections, or review questions.
04
Build close checklist
Track every close step, owner, source file, unresolved exception, and accountant decision.
05
Draft client questions
Turn missing support and unclear transactions into professional client-ready questions.
06
Package approval queue
Deliver accountant review items with supporting links before any ledger-changing action is taken.
Ask OpenTeam to
Copyable customer requests.
Prepare a QBO month-end close packet for this company and separate items that need accountant approval.
Compare QBO deposits to Stripe payouts and bank activity, then explain every difference with source links.
Find expenses missing receipts and draft a client request email grouped by vendor and amount.
Build a close checklist with unresolved items, proposed notes, and the next approval needed.
Expected outputs
What the workspace produces.
Month-end close packet
Reconciliation difference list
Journal support notes
Accountant approval queue
Client question drafts
Approval controls
Where people stay in the loop.
Ledger writes and journal entries require explicit confirmation.
Client questions can be edited before they become email drafts.
Close packets keep source links so an accountant can verify the evidence.
Void, delete, or correction actions should stay behind elevated approval.
Rollout path
How to start.
1
Begin with read-only close analysis for one QBO company.
2
Add payment, payroll, and bank exports after the close checklist is agreed.
3
Turn repeated close steps into reusable Team skills for each client or entity.
Related playbooks
Build the next workflow around it.
Accounting operations
Daily accounting and audit review
Run a morning review across QBO, bank activity, inboxes, receipts, OneDrive, SharePoint, and unresolved accounting follow-ups.
Inbox to action
Email operations
Turn Gmail and Outlook threads into sourced answers, draft replies, task handoffs, and follow-up logs.
Custom systems
ERP and custom integrations
Connect ERP, custom databases, APIs, exports, and operating documents so OpenTeam can prepare controlled reports and exception queues.
OpenTeam prepares operational work inside a Team workspace. Customers remain
responsible for professional review, compliance decisions, and final approvals.
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